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10 Tips for Communicating with Legislators

1. Make an Appointment and Be on Time
Legislative schedules, especially on days when committees are meeting, can be very hectic and very tight. Respect their time and they will respect your position.

2. Be Prepared
Do your homework. Know the points you want to cover. Anticipate questions the legislator might have and craft responses.

3. Introduce Yourself
Every time you make contact with a legislator or their staff, clearly state your name and the group you represent.

4. Get to the Point
Be concise, specific, and clear. After making introductions, refer to the purpose of your visit. If you're asking the legislator to take a specific action on a specific issue at a specific time, give him or her all the details. Don't embellish, don't overstate, and don't make ultimatums.

5. Localize the Issue
Let the legislator know how your issue or proposal is affecting the daily lives of constituents back home.

6. Acknowledge the Opposition
If you know of opposition to your proposal, let the legislator know about it. Don't denigrate the other side, but instead be prepared to honestly articulate your organization's response. This will illustrate your depth of understanding, and may neutralize your opponent's influence.

7. Hand Out a Position Paper
If needed, reinforce your position with a succinct, one-page position paper. Always attach a business card.

8. Close the Deal Ask the legislator if you can count on his or her support.

9. Get a Name
After you've made your case, ask with whom on the legislator's staff you should follow up.
Bonus Tip: Establishing a relationship with a legislator's staff is one of the best ways to improve your organization's government relations. Administrative assistants are the gatekeepers, and they can make all the difference.

10. Follow Up Promptly Send a letter thanking the legislator for his or her time and attention. In your letter, briefly summarize the content and nature of your discussion. Assure the legislator of your willingness to answer questions or provide additional information. Include another copy of your position paper. If the legislator indicated he or she would support your position, say thank you for the assistance.